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Bids / RFPs
Purchasing Policy
You may refer to the following section of the city’s purchasing policy for information on our bid process:

Competitive bidding; exemptions. Whenever any requisition or voucher or contract calls for an expenditure exceeding the maximum amount allowed by state law, or contract for construction or remodeling of existing structures or sites calls for an expenditure exceeding the maximum amount allowed by state law for exemption from competitive bidding, there shall be competitive bids. At the direction of the purchasing agent and the city manager, notice for bids shall be advertised at least once in a general circulation newspaper at least 15 days prior to the time set for a public opening of bids.

The purchasing agent may also issue written invitations to bid to dealers in the articles to be purchased in addition to, but not in lieu of, the advertisement required hereunder. However, secondhand equipment or equipment purchased from any federal, state or municipal agency, where it is not practicable to take bids, may be purchased without taking bids, but such purchases shall be subject to the requirements of §§ 5-403 and 5-404. Also, items covered by federal or state government service contract prices may be exempted at the discretion of the purchasing agent and the city manager.

Submitting and awarding bids. All bids shall be sealed and submitted to the purchasing agent on or before the specified time when such bidding is to be closed. All bids will be awarded by the city commission unless otherwise designated by the city commission. Recommendation of bids other than the lowest bids must be justified in writing.

City of Collegedale | 4910 Swinyar Drive, Collegedale, TN 37315-1880 | Ph: (423) 396-3135 | Fx: (423) 396-3138 | Community Contacts