Bids / RFPs
Purchasing Policy
You may refer to the following section of the city’s purchasing policy for information on our bid process:
5-405
Competitive bidding; exemptions. Whenever any requisition or
voucher or contract calls for an expenditure exceeding the maximum amount
allowed by state law, or contract for construction or remodeling of existing
structures or sites calls for an expenditure exceeding the maximum amount
allowed by state law for exemption from competitive bidding, there shall be
competitive bids. At the direction of the purchasing agent and the city manager,
notice for bids shall be advertised at least once in a general circulation
newspaper at least 15 days prior to the time set for a public opening of
bids.
The purchasing agent may also issue written invitations to bid to dealers
in the articles to be purchased in addition to, but not in lieu of, the
advertisement required hereunder. However, secondhand equipment or
equipment purchased from any federal, state or municipal agency, where it is
not practicable to take bids, may be purchased without taking bids, but such
purchases shall be subject to the requirements of §§ 5-403 and 5-404. Also,
items covered by federal or state government service contract prices may be
exempted at the discretion of the purchasing agent and the city manager.
5-406
Submitting and awarding bids. All bids shall be sealed and
submitted to the purchasing agent on or before the specified time when such
bidding is to be closed. All bids will be awarded by the city commission unless
otherwise designated by the city commission. Recommendation of bids other than
the lowest bids must be justified in writing.